Data Protection, Privacy and Confidentiality

Our Practice Privacy Notices explain what information we collect about you, how we store this information, how long we retain it and with whom and for which legal purpose we may share it. The documents can be downloaded here:

• COVID-19 Privacy Notice
• Practice Privacy Notice
• Practice Privacy Notice for Children
• Employee Privacy Notice
• Candidate Privacy Notice

The Freedom of Information Act 2000, recognises that members of the public have the right to know how public services are organised and run, how much they cost, and how decisions are made. The Practice fully complies with this Act, and if you require a copy, please contact the Practice Manager.

Due to patient confidentiality, we are unable to discuss any aspect of a patient’s medical file with anybody other than the patient without express consent, with the exception of the parent of somebody under 16 years old.

If you would like to consent for someone else to be able to discuss your medical records and care with practice staff, please indicate this on this form:

Consent Form for Third Party Access to Medical Records (pdf, opens in a new document window)

Once the form has been completed please hand in to reception.

The Russell House Surgery respects the rights of individuals to have copies of their information wherever possible.

Personal information collected from you by this form, is required to enable your request to be processed, this personal information will only be used in connection with the processing of this Subject Access Request.

Download and complete a Subject Access Request Form.

As part of a mandatory, national programme each GP Practice will have to make a summary care record for each patient (unless the patient has already opted out). Please read the information regarding this.

If you wish to opt out download and complete the opt out form and return to the Practice (see below).

Further information about Summary Care Records can be found on the NHS Digital website.

Your GP practice holds copies of your patient health record electronically and in paper format. Both contain the healthcare information about you that your GP needs including your medical history, medications, allergies, immunisations and vaccinations.

If you have previously registered with a different GP in England, upon registering at this practice your electronic health record will, where possible, be transferred automatically from your previous practice through the use of an NHS system called GP2GP.

For further information please see Transferring Your Electronic Health Record.